Definition

* Internal Posting - Only open to current SRPMIC Tribal Government employees *

Under general supervision from the DOT Director, assist with planning, managing, and overseeing daily transportation operations for the department. Manages and supervises work activities for all clerical and transit drivers. Assist with budget preparation and monitoring and tracking all department expenditures. This job class is treated as FLSA Exempt.

Essential Functions : Essential functions may vary among positions and may include the following tasks, knowledge's, abilities, skills and other characteristics. This list of tasks is ILLUSTRATIVE ONLY

and is not intended to be a comprehensive listing of tasks performed by all positions in this classification.

Examples of Tasks
1. Transportation Operation Management Assistance: Assists the DOT Director with managing and overseeing daily operations for the department.

• Works closely with the Transportation Director in managing the department and assumes the director's duties in his/her absence.
• Collects and provides to the Director all needed data and information in forecasting, to ensure all the Community's transportation needs are met at all times.
• Assists with budget preparation, presentations to Council, budget allocation, and tracking of expenditures for the annual and CIP budgets.
• Assists Director with submitting annual ADOT grant funding subsidization request to help defray the cost of salaries, training, and other expense on the department budget.
• Tracks and accounts for all ADOT grant funding received and coordinate the yearly grant justification process to renew the yearly grant.
• Assists in the development of policies and procedures to ensure department compliance with applicable federal, state, and tribal transportation guidelines and safety standards.
• Assists with developing and implementing short and long range goals for the department to improve work efficiencies and streamline operations.
• Assists Director with coordinating and managing vehicle purchase and replacement of fleet vehicles.
• Assists Director with vehicle actions to include but not limited to, vehicle paperwork processing, title registration, notary, payments for vehicles, etc.
• Assists with developing, coordinating, and implementing new projects to enhance departmental operations.

2. Supervision: Supervises, manages, trains, and mentors assigned clerical, transit, and Fleet employees.

• Plans, prioritizes, schedules, and coordinates all work assignments for assigned staff.
• Monitors and controls staffing needs for the Department daily.
• Prioritizes work flow to accommodate the Community's needs daily.
• Supervises and coordinates clerical staff work assignments and ensures all work orders, reports, requisitions, etc., are completed in a timely manner.
• Writes and maintains policies, procedures and guidelines to cover all work requirements.

• Conducts and documents weekly/monthly meetings with Department staff to keep staff informed of any changes, issues, or concerns related to their work assignments.

• Counsels and conducts timely performance evaluations for Director's approval and recognizes outstanding performance of staff.
• Trains and mentors all Department Managers and Supervisors.

3. Fleet Management: Manages and maintains the computerized fleet management system and data entry, collection, and renewal of vehicle titles, registrations, and insurance coverage for all SRPMIC fleet.

• Documents and maintains all computerized records for the purchase, repair, replacement, and auctioning of SRPMIC government vehicles.
• Develops and maintains asset management software to track all vehicle maintenance and repairs performed on fleet vehicles.
• Manages and maintains all vehicle preventative maintenance records and status of all open work orders and supervise and complete all work order billings monthly.
• Documents and tracks all fuel pump allocations and maintain yearly budget for fuel resupply throughout the year.
• Monitors and accounts for the issuance and return of Fob (fuel) keys to authorized users.
• Manages and tracks the issuance of vehicle registration, licensing, and other requirement such as emission testing for all new and existing fleet vehicles.

4. Performs other job-related duties as assigned to maintain and enhance program operations.

Knowledge, Skills, Abilities and Other Characteristics :

• Knowledge of history and culture of the Salt River Pima Maricopa Indian Community, and Tribal laws, rules, customs and traditions.
• Knowledge of general management principles and practices, including budgeting, program development and employee supervision and training.
• Knowledge of the principles and practices of transit programs and services.
• Knowledge of cost accounting, budgeting/purchasing procedures and modern equipment.

• Knowledge of operation of a general automotive maintenance operation and computerized fleet management and inventory system.
• Knowledge of budgeting and fiscal control procedures related to Fleet Management.
• Knowledge of the maintenance of inventory control procedures.
• Knowledge of automotive/fleet parts department daily operations, inventory control, stock ordering, old age parts rotation, and purchasing at a fleet level.
• Knowledge of parts inventory forecasting, including hard parts, tires and shop supplies.
• Knowledge of automotive/heavy equipment shop repair, facilities operations.
• Knowledge of fleet repairs, diagnosis and labor times to monitor and control costs.
• Knowledge of Police and Fire equipment, technology and safety standards.
• Knowledge of rules, regulations and policies pertaining to transit services.
• Knowledge of Federal and State DOT rules pertaining to transit passengers (i.e. ADA).

• Skill in leadership, management, and supervision of employees.
• Skill in establishing and maintaining effective working relationships with department heads, and other local, state and federal government officials and their staff.
• Skill in providing excellent Customer Service.
• Skill in explaining transit services and addressing customer service concerns.
• Skill in developing and maintaining accurate, detailed records.
• Skill in developing, managing and reporting fleet Key Performance Indicators.
• Skill in understanding and applying complex policies, procedures, rules, regulations and guidelines.

• Ability to supervise and evaluate employees performing tasks related to office and computed fleet management.
• Ability to obtain information, train and mentor Department with technology advances in maintenance and repairs of new model vehicles and heavy equipment to fleet and safety industry standards.
• Ability to monitor and/or develop vehicle/equipment replacement process.
• Ability to forecast and purchase fuel while staying within budget guidelines and keeping up with the Community's needs.
• Ability to monitor fleet's fuel inventory to meet fluctuation and unusual demands.
• Ability to use and manage PC equipment in a network setting.
• Ability to prepare comprehensive oral presentations and written reports.
• Ability to implement, evaluate and improve transit services.
• Ability to establish and maintain effective working relationships with all employees, Community officials, vendors and the general public.
• Ability to assist with developing, monitoring and updating the department website.

• Ability to use personal computer and related software (such as: MS Word, Excel, Access) to maintain records and create timely, meaningful reports.

• Ability to produce written documents, with clearly organized thoughts, using proper sentence construction, punctuation and grammar, in a timely manner.

Minimum Qualifications

• Education: A Bachelor's degree from an accredited college or university in Public or Business Administration, Transportation Planning, or closely related field preferred AND a minimum four (4) years administrative and supervisory experience in a fleet or transportation related field required; OR an Associate's degree from an accredited college or university in Public or Business Administration, Transportation Planning, or closely related field, AND six (6) years' experience in a fleet or transportation related field including six (6) years supervisory experience.
• Experience:

Mechanical repair experience including Automotive and Heavy Equipment preferred.

Automotive Repair and/or Fleet Facility Management experience preferred.

Experience submitting grant requests preferred.

Experience in managing budgets required.

• Equivalency: Any equivalent combination of education and/or experience that would allow the candidate to satisfactorily perform the duties of this position, will be considered.

• Underfill Eligibility: An enrolled Community Member whom closely qualifies for the minimum qualifications for a position may be considered for employment under SRPMIC Policy 2-19, Underfill.

Special Requirements

Prior to hire as an employee, applicants will be subject to drug and alcohol testing. Will be required to pass a pre-employment background/fingerprint check. Employees are subject to random drug and alcohol testing.

"SRPMIC is an Equal Opportunity/Affirmative Action Employer" Preference will be given to a qualified : Community Member Veteran, Community Member, Spouse of Community Member, qualified Native American, and then other qualified candidate.

In order to obtain preference, the following is required: 1) Qualified Community Member Veteran (DD-214) will be required at the time of application submission 2) Qualified Community Member (must provide Tribal I.D at time of application submission),3) Spouse of a Community Member (Marriage License/certificate and spouse Tribal ID or CIB is required at time of application submission), and 4) Native American (Tribal ID or CIB required at time of application submission).

Documents may be submitted by one of the following methods:

1) attach to application

2) fax (480) 362-5860

3) mail or hand deliver to Human Resources.

Documentation must be received by position closing date.

The IHS/BIA Form-4432 is not accepted .

Your Tribal ID/CIB must be submitted to HR-Recruitment-Two Waters.